Walmart Supplier One Glossary

Term

Definition 

Acknowledged (Order Status)

Confirms that the supplier received and acknowledged a purchase order within four business hours.

Backorder Notification

An automated email from Walmart when a PO is marked as "Backordered," including the next steps to resolve it.

Cancel – Backordered

This status means there isn't enough inventory to fulfill the order. Suppliers must update inventory to zero using an Inventory Spec upload.

Cancel – Customer Requested

A status used only when Walmart or the customer cancels the order before it's shipped.

Cancel – Discontinued

Indicates an item has been discontinued. In this case, inventory should be set to zero, and the merchant should be informed.

Cancel – Unrecognized

Shows there’s an issue with the order—like an invalid stock keeping unit (SKU) or possible fraud. The item gets locked, and a Rejected Order Report is created.

Carrier Method

The shipping carrier was selected for the order. Once the order is marked shipped, this can’t be changed.

Chargeback/ Deduction

Fees Walmart charges suppliers for non-compliance—such as incorrect order cancellations or inventory errors.

Cost Breakdown

A line-by-line summary of an order’s cost, including subtotal, tax, shipping, and the total.

Customer Cancellation Request

A cancellation initiated by Walmart or the customer before the item ships.

Customer Order #

A unique number Walmart assigns to each customer order.

Delivery Address

The full shipping address and recipient information provided by the customer.

Discontinued Notification

This is an email sent by Walmart after an item is marked discontinued. It includes instructions for resolving any item lock.

Distribution Facility

A Walmart center responsible for fulfilling and shipping customer orders.

DSV (Drop Ship Vendor) Orders

Orders sent directly from the supplier to the customer, with Walmart still listed as the seller.

EDI (Electronic Data Interchange)

A digital system used to send and receive business documents, like POs, between suppliers and Walmart.

Event Code

A code Walmart uses to tag specific events, such as promotions or inventory disruptions, that impact operations.

Freight Terms

Defines who pays for shipping: “Prepaid” means the supplier covers it; “Collect” means that Walmart does.

Fulfillment

How a customer order is delivered—either shipped to a home or picked up in-store.

GTIN

The 14-digit Global Trade Item Number used to identify a product throughout the supply chain.

Inventory Feed

The data file suppliers use to report inventory levels to Walmart.

Inventory Spec

A file suppliers upload to update inventory. This is especially important when canceling backordered or discontinued items.

In Storage Date

The date an item becomes available at a Walmart fulfillment center or warehouse.

In Store Date

The expected date the item hits shelves in Walmart stores.

Item Description

The main product description shown online or in-store.

MABD (Must Arrive By Date)

The deadline Walmart sets for items to arrive at a specific location.

Merchant of Record

The entity responsible for the sale—Walmart plays this role in DSV orders.

New (Order Status)

Indicates an order has been placed but not yet acknowledged by the supplier.

NOVA

A tool within Retail Link for managing POs.

Order Date

The date the customer places their order.

Order Management Dashboard

Supplier One feature that helps suppliers view, track, and manage purchase orders.

Order Tracking Dashboard

Tool used to monitor the full life cycle of Walmart-owned purchase orders.

Owned Orders

Walmart owned inventory orders that suppliers fulfill to stores or warehouses.

Partner Support (Supplier Support)

Walmart's help team for supplier-related issues like PO management or inventory updates.

PO Cancellation

Canceling a purchase order before goods are shipped or invoiced.

PO Details Page

A page that displays all relevant info for a PO—like ship dates, order quantity, and pricing.

PO Number 

The unique ID Walmart assigns to each purchase order.

Preorder Street Date

The official release date when preorder items become available for fulfillment.

Product Details

Includes the product’s name, quantity, and GTIN.

Quantity

The total number of units Walmart is ordering.

Rejected Order Report

A Walmart report generated when certain cancellations occur—typically due to errors—locking the item until fixed.

Ship By (Date)

The deadline for suppliers to ship the order.

Shipped (Order Status)

Indicates that the order has shipped. Carrier and tracking info must be accurate and can’t be changed afterward.

SKU Number

The supplier’s internal identifier for a product.

Status (Order Status)

Represents where the order currently stands in the Supplier One workflow.

Subtotal

The total cost of items before taxes and shipping.

Supplier Ship Date

The date the supplier sends goods to a Walmart DC, FC, or store.

Total

The grand total the customer pays—subtotal, tax, and shipping combined.

Tracking Number

A carrier-issued number that lets Walmart and the customer track the order. Once entered, it can’t be changed.

Unrecognized Notification

Email Walmart sends after an order is flagged as “Unrecognized,” outlining how to resolve it.

Unsupported Carrier Method

A shipping carrier that Walmart doesn’t allow or recognize for that order type.

VNPK (Vendor-Pack) Quantity

The number of units packed by the supplier specifically for direct shipment to Walmart or the customer.

VNPK Received Quantity

How many vendor-packed units Walmart actually received.

Walmart Merchant

The Walmart associate managing product setup, costs, and other system updates.

WHPK (Warehouse-Pack) Quantity

The number of units prepared for shipment to a Walmart warehouse or distribution center.

WHPK Received Quantity

The actual number of warehouse-pack units Walmart received.

Term

Definition

Accounting Dept, Fineline

Groups items by financial and merchandising lines for managing orders and restocks.

Available Channels

Sales platforms the product is offered on, including Walmart’s 1P and 3P options.

Availability Status

Shows whether the product is currently in stock or out of stock on Walmart.com.

Brand

The product’s recognizable name given by the brand owner, marked as “Unbranded” if no brand is listed.

Brand Code

A unique code in Retail Link that identifies the product’s brand.

Bundle Relationship

Describes how items are grouped together—like bundles, multi-box sets, or virtual packs.

Buying Region

Identifies which Walmart region owns or manages the product (e.g., 0 Corporate or 6 eCommerce).

Casepack

The number of individual items included in each case shipped by the supplier.

Content Quality

A percentage score that reflects how complete and accurate a product’s content is.

Corporate Replenishable

Shows whether Walmart stores can automatically restock the item.

DSV Inventory (Available to Sell)

Total quantity available to sell from Drop Ship Vendor locations after removing reserved, backordered, and buffer stock.

DSV – On-Hands Inventory

The current inventory in stock at all eligible DSV facilities.

DSV – Total Reserved Inventory

Inventory that’s set aside due to reservations, backorders, or safety stock at DSV sites.

EAN (International Article Number)

Global barcode used primarily outside of North America.

Fineline Number

A unique number grouping similar items for ordering and replenishment within a department.

Fulfillment Method

How Walmart delivers the order—whether through DSV, warehouse, or import.

GDSN Sync Status

Tells whether item data is properly synced with the Global Data Synchronization Network.

Inner Pack

A smaller grouping within a larger case, often used for partial shipments.

ISBN (Book Number)

Standard barcode used globally to identify books.

Item Configuration

Defines how the item is ordered, replenished, and distributed.

Item Effective Date

The start date when the product becomes active and can be replenished in stores.

Item ID

A Walmart-specific number found at the end of a Walmart.com product URL.

Lifecycle Status

Tells whether an item is still active or has been retired.

MBM Code

Replenishment code that shows how the item is managed, for example, by a modular or by the item itself.

Minimum Advertised Price

The lowest price the product can be advertised at, based on supplier agreement.

MSRP

The price suggested by the manufacturer for retail sale.

National Drug Code (NDC)

The FDA-issued identifier for medications sold in the U.S.

Offer Price

The current sale price of the item when it wins the Buy Box.

Online Orderable

Indicates whether the product can be ordered from the supplier online.

Online Replenishable

Marks if the item can be restocked by Walmart’s eCommerce systems.

Orderable Pack GTIN

The GTIN that identifies the exact supplier pack being shipped to Walmart.

Orderable Pack Qty

Number of items included in the specific orderable pack.

Pallet Ti/Hi

Defines how cases are stacked on a pallet—cases per layer (Ti) and layers per pallet (Hi).

Primary WIN

The main Walmart Item Number used for 1P product configurations.

Product Category

The broader category the item belongs to; used to organize item attributes.

Product History

Tracks any changes made to the product’s content over the last six months.

Product Tax Code

A code used to calculate sales tax based on where the customer lives and what the item is.

Product Type

Classification used for sorting the product within Walmart’s hierarchy.

R2D2 Subcategory

A more detailed product category level used for precise classification.

Ratings/Reviews

The item’s average customer rating and number of total reviews.

Replenishable

Indicates whether Walmart can reorder the item when inventory runs low.

Sellable GTIN

The GTIN tied to the version of the product that is sold to customers.

Seller/Supplier

The company providing the product, including its name and supplier ID.

Ship Method

Delivery options available for the item.

Shipper

A packaged unit that holds multiple items, often for displays or bulk shipment.

Shipping Dimensions

The size and weight of the packaged product, used for planning transportation.

Status Change Reason

The reason why an item’s status was updated, such as being made inactive.

Supplier Compliance

Walmart’s expectations for product packaging, labeling, and safety, as detailed in the Secondary Packaging Guide.

Supplier Stock Number

A Walmart-specific number used on in-store tags to identify the item.

Trade Item Configuration

Details from the supplier about the item’s packaging, GTIN, weight, and size.

Transit Time

The time it takes for a shipment to travel from the supplier to Walmart.

UPC (Universal Product Code)

Standard barcode used across North America and other regions like the UK and Australia.

Variant Group

Connects items that are similar in type but differ in size, color, or style.

Walmart Factory ID

An ID assigned by Walmart to identify factories used in production.

Walmart Private Label/Unbranded

Notes whether the item is a Walmart-owned brand or listed without a brand.

Walmart.com Inventory

The full inventory available online for 1P product listings, including both visible and unpublished stock.

Walmart.com Price

The current price of the item on Walmart’s website.

Warehouse Alignment Code

Code that matches the product to a specific warehouse based on handling needs.

Warehouse Rotation

Describes how product inventory is rotated in the warehouse—like using FIFO (first in, first out).

WIN (Walmart Item Number)

Walmart’s unique identifier that connects supplier configurations to sellable items.

WUPC (Walmart Universal Product Code)

Walmart specific version of a UPC used internally, excluding the check digit.

Term

Definition 

3PL (Third-Party Logistics)

When a third-party company handles transportation for a supplier’s products, sometimes grouped with other suppliers, on the way to Walmart.

9-digit Agreement (Vendor 9)

A unique supplier identifier made up of the 6-digit vendor number, 2-digit department, and a 1-digit sequence.

Available

A day suppliers can receive orders, but Walmart doesn’t actively review or schedule orders.

Calendar

A schedule showing when Walmart reviews supplier orders during the week, adjusted for holidays or other events.

Calendar Override

A short-term change to the regular calendar due to things like holidays, shutdowns, or other operational needs.

Collect

A freight setup where Walmart handles and pays for shipping from the supplier’s location to their own facility.

Constraint (Value)

Sets the limit for how much can go on a truck—like weight, pallet count, or volume.

Constraint Type

Defines the unit used to measure truckload limits (e.g., pallets, weight, cost, units).

DC (Distribution Center)

A Walmart-run warehouse that ships products out to other Walmart locations. Identified by a 4- or 5-digit number.

DC Type / Network Type

Labels Walmart DCs by what they handle—like Grocery, Fashion, Import, or Fresh.

Delivery Pattern

The expected days orders should show up at Walmart, based on when orders are placed and how long shipping takes.

Destination

The Walmart facility receiving the shipment, such as a DC or fulfillment center.

Destination Pool

When Walmart combines multiple orders onto one truck headed to the same DC or consolidation center.

Event

A short-term change, like a blackout or override, applied to calendars or shipping routes for specific dates.

FC (Fulfillment Center)

Walmart’s facility that ships online orders directly to customers.

In-Transit Days (Transit Time)

How many days it takes for a shipment to go from the supplier to Walmart’s location.

Lane

A specific shipping route between a supplier’s ship point and a Walmart DC, typically tracked by Vendor 9 and DC number.

Lead Time

Total number of days from when an order is created to when it’s due at Walmart, including processing and transit.

Load Sheets

Walmart’s list of which POs should be loaded onto each trailer for delivery.

Max Value

The upper limit for a truck’s capacity—going over this may require another truck.

Min Value

The lower limit Walmart aims to hit when filling a truck to make the shipment efficient.

Order Pattern (DoW)

Days of the week Walmart reviews demand and inventory to decide if orders need to be placed.

Pallet

A wooden or plastic platform used to stack and transport goods during shipping.

Preferred

Days Walmart actively checks inventory and forecasts to consider placing orders—though not guaranteed.

Processing Days (Time)

The number of days a supplier needs to process an order before it ships. Provided by the supplier.

Receiving Hours of Operation

The window of time during which suppliers can receive Walmart orders.

Ship Pattern

The days suppliers are expected to ship POs, based on Walmart’s review and order creation schedule.

Ship Point

The supplier’s warehouse or location where products are sent from.

Ship Point ID

A custom name or code suppliers use to identify their own ship points.

Shipping Hours of Operation

The designated timeframe when suppliers are allowed to ship from their locations.

Supplier Compliance

Walmart’s rules for labeling, shipping accuracy, invoicing, and packaging. See the Secondary Packaging Guide for details.

Supplier ID (Vendor 6)

A six-digit number Walmart assigns to each supplier for tracking and reporting.

Unavailable

Days when suppliers are not able to receive Walmart purchase orders.

Vendor Pool

Multiple suppliers combine shipments into one truck heading to the same Walmart facility, tracked by their Vendor 9 numbers.

Adjustment

A financial correction made by Walmart or the supplier to fix differences in invoices, pricing, payments, or shipments.

Allowance

A negotiated financial agreement between a supplier and Walmart that provides discounts or funding in exchange for specific services, promotions, or support.

Amount Paid to Vendor

The amount Walmart paid to the supplier for the items in a purchase order.

AP Dept Number

The internal department number tied to Accounts Payable—shows up as “Dept Number” on Walmart’s payment checks.

ASN (Advanced Shipping Notice)

An electronic notification sent from the supplier to Walmart listing what's being shipped, before it arrives.

Assigned Dept Number

A 2-digit merchandising department number (sometimes called the Accounting Dept Number), ranging from 1 to 99.

Batch Number

A column set to be removed in an upcoming system update.

Check Amount

The total dollar amount printed on a payment check.

Check Date

The date the payment check was issued.

Check Number

The specific number printed on the issued check.

Control Number

A reference number used to request deduction documentation—especially for microfilm records.

Coops/Deals

Promotional partnerships between Walmart and suppliers, usually tied to shared advertising or funding deals.

Currency Exchange

The currency type used in a transaction, like USD.

Date Marked as Shipped

The date (in YYYYMMDD format) when the supplier marked the order as shipped.

Deduction Category

A label grouping similar deduction types like Allowances, Freight, Discounts, etc.

Deduction Code

A code representing the specific reason for a deduction or adjustment.

Deduction Description

A more detailed explanation of why the deduction occurred, based on Walmart’s predefined reasons.

Deduction Source

Identifies which area of Walmart triggered the deduction—such as AP, AR, EDI, or Coops/Deals.

Department Sequence

A single-digit number (0–9) that helps form the complete 9-digit supplier agreement.

Distribution Center ID

The unique ID assigned to the Walmart DC that handled the shipment.

Division

The part of Walmart’s business (like Walmart or Sam’s Club) involved in the transaction.

Fiscal Month

The Walmart fiscal month when the transaction was posted.

Fiscal Quarter

The Walmart fiscal quarter tied to the posted transaction.

Fiscal Year

The Walmart fiscal year when the transaction occurred.

GMV (Gross Merchandise Value)

The total sales value of items sold, often used to track returns and overall performance.

Gross Amt (Amount)

The full amount before any deductions are taken out.

Invoice Date

The date listed on the supplier’s invoice.

Invoice Matching

Walmart’s process of checking that the supplier’s invoice matches the PO and received goods.

Invoice Number

The number the supplier assigns to their invoice.

Master Group

A main category that groups deduction reasons, like Invoice, Receiving, or Negotiated Funding.

Order Date (Performance)

The original date the order was placed, also called the “Real” date in returns metrics.

PO Date

The date Walmart approved the purchase order.

POD (Proof of Delivery)

Confirmation, usually a document or digital record, that shows items were delivered and received by Walmart.

PPA (Post Payment Audit)

A review Walmart does after paying to catch issues like duplicate or overpayments, which may lead to deductions.

Purchase Order # (Reports)

The PO number shown in Walmart’s reporting tools.

Reason Code

A code that explains why a deduction or adjustment was made.

Return $

The total dollar amount of all returned items (based on sales value).

Return $ Rate

The percentage of sales dollars that were refunded through returns.

Return Date

The date a return was processed—also known as the “Effective” date.

Return Units

The number of units returned during a set period.

Return Units Rate

The percentage of units returned compared to units sold.

Store Number

Walmart’s internal store number used by Accounts Payable.

Supplier Compliance

Walmart’s rules around labeling, delivery, invoicing, packaging, and shipment accuracy. See the Secondary Packaging Guide for more.

Supplier Name

The official name of the supplier linked to a Supplier ID.

Transit Time

The number of days it takes for a shipment to go from the supplier’s warehouse to Walmart’s facility.