In our previous article, Introduction to Walmart’s NOVA PO Management, we discussed how Walmart has switched to this new system for suppliers to create and edit purchase orders manually and how suppliers may gain access to the app.
This article will discuss how to manually create purchase orders in Walmart’s NOVA app in Retail Link. Both Walmart and Sam’s Club suppliers use NOVA to manage their purchase orders. For the purpose of this article, we will go over how to maintain POs for Walmart.
The first task that one can complete within NOVA is PO Creation. As the name suggests, this screen is where suppliers can enter the results from an internal analysis such as a store-specific order (SSO). While you can technically enter the SSO information manually in NOVA, the best method is to use the standard template.
Note: The best practice is to download the template from NOVA each time you wish to create a PO. Walmart does update the templates occasionally, so it is crucial to work with the most recent version.
Click on the Templates link at the top of the NOVA dashboard to download the PO Creation template. Select the PO Creation template to begin the download process. Save this file to your local computer and open it in Excel.
Download options for templates include PO Creation and PO Maintenance
As you can see in the screenshot below, there is a wealth of information and multiple tabs available for input. Don’t panic! In most scenarios, suppliers will only be dealing with one or two of the tabs, and Walmart only requires suppliers to complete certain columns within each tab. The PO Creation template will contain comments regarding required and optional fields for completion.
Let’s take a bit to review the different tabs and explain the difference between them.
PO Creation template in Excel
Directly under the column headers, there is a row of data highlighted in orange. This row is a sample entry and can help explain what information the system is requesting in that column. Other color-coding is as follows:
Use the sample data and color-coding to enter the appropriate information into each field. Once you have entered all of your order details, save the file to your local computer. We will upload this file in the following steps.
Once the PO Creation template is complete, return to the NOVA PO Create page. Click on the blue Order Creation button. From the window that appears, select the PO type you are creating and click Continue to upload the PO Creation Template you just completed.
Finalize the PO Creation process by uploading the template
After you have uploaded the PO Creation template, the results screen will summarize the PO details.
As seen in the screenshot below, there are several options to view different information. The two most commonly used are Header Result and Line Result.
Information provided on the Header Result screen includes:
You can choose to download these results by clicking the arrow to the right or simply move on to other tasks. The system will transmit the POs to the supplier via EDI.
Header Result screen from PO Create
Line Result shows details about the individual line items associated with each purchase order. This screen allows you to see which specific items are on the purchase order, including total vendor packs on the order.
You can download the Line Result information to Excel by clicking on the arrow to the right.
Line Result screen from PO Create
That’s all there is to it! Now you can swiftly create purchase orders using Walmart’s templates in NOVA. After uploading the template, you can view the header results and the line results and download them to Excel.
Tim has been in the Walmart supplier community for over 15 years. His expertise is in Consulting, Business Analytics, and Retail Link for Walmart suppliers.Visit their Website ➝