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Explaining EDI: 800 Transaction Codes

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Most common 800 transaction codes:

810 Invoice

  • This transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
    • Benefit:¬†Speeds up payment and eliminates steps.

850 Purchase Order

  • The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. ¬†This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
    • Benefit:¬†Faster fulfillment due to the elimination of vendor data entry time.

855 Purchase Order Acknowledgment

  • The transaction set can be used to provide for customary and established business and industry practice relative to a seller‚Äôs acknowledgment of a buyer‚Äôs purchase order. ¬†This transaction set can also be used as notification of a vendor-generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
    • Outbound Benefit:¬†The customer is more likely to buy knowing they will receive the correct quantity on time.
    • Inbound Benefit: Knowing promptly about short/late shipments allows time to demand better performance or find another vendor.

856 Advance Shipment Notice (ASN)

  • The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. ¬†The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. ¬†The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
    • Outbound Benefit:¬†It confirms receipt of merchandise and authorizes payment, alerts the customer‚Äôs shipping dock of incoming shipment, and eliminates manual data entry.
    • Inbound Benefit: Alerts the receiving dock that goods are coming, confirms that the promise made in the PO acknowledgment (855) is kept.

812 Credit/Debit Adjustment

  • The transaction set can be used to display a deduction, chargeback, or credit to a payment remittance (EDI 820) made by a retailer, wholesaler, or distributor. These transactions will contain information about the purchase order, the item(s) affected, and the amount of the adjustment, with a reason code for the credit or debit.
    • Benefits: Replaces a paper memo requiring manual adjustments to payment.

894 Delivery/Return Base Record

  • The transaction set can be used to enable a¬†Direct Store Delivery (DSD)¬†vendor to communicate the details of a DSD delivery and is to be used during the check-in procedure.

Related Reading: EDI 900 Transaction Codes

Supply Chain 800 Transaction Codes

EDI 816

Organizational Relationships

EDI 818

Commission Sales Report

EDI 830

Planning Schedule w/ Release Capability

EDI 832

Price/Sales Catalog

EDI 840

Request for Quotation

EDI 841

Specifications/Technical Information

EDI 842

Non-Conformance Report

EDI 843

Response to Request for Quotation

EDI 845

Price Authorization Acknowledgment/Status

EDI 846

Inventory Inquiry/Advice

EDI 847

Material Claim

EDI 848

Material Safety Data Sheet

EDI 851

Asset Schedule

EDI 852

Product Activity Data

EDI 853

Routing and Carrier Instruction

EDI 856

Advance Ship Notice/Manifest

EDI 857

Shipment and Billing Notice

EDI 860

Purchase Order Change Request ‚Äď Buyer Initiated

EDI 861

Receiving Advice/Acceptance Certificate

EDI 862

Shipping Schedule

EDI 863

Report of Test Results

EDI 864

Text Message

EDI 865

Purchase Order Change Acknowledgment/Request ‚Äď Seller Initiated

EDI 866

Production Sequence

EDI 867

Product Transfer and Resale Report

EDI 869

Order Status Inquiry

EDI 870

Order Status Report

EDI 873

Commodity Movement Services

EDI 874

Commodity Movement Services Response

EDI 875

Grocery Products Purchase Order

EDI 876

Grocery Products Purchase Order Change

EDI 877

Manufacturer Coupon Family Code Structure

EDI 878

Product Authorization/De-authorization

EDI 879

Price Information

EDI 881

Manufacturer Coupon Redemption Detail

EDI 882

Direct Store Delivery Summary Information

EDI 883

Market Development Fund Allocation

Related Reading: 200 Transaction Codes

Accounting 800 Transaction Codes

EDI 810


EDI 812

Credit/Debit Memo

EDI 820

Payment Order/Order Remittance Advice

EDI 824

Application Advice

EDI 850

Purchase Order

EDI 855

Purchase Order Acknowledgment

EDI 875

Grocery Purchase Order

EDI 880

Grocery Products Invoice

Transportation 800 Transaction Codes

EDI 854

Shipment Delivery Discrepancy Info

EDI 858

Shipment Information

EDI 859

Freight Invoice

New to EDI? Check out What is EDI (Electronic Data Interchange)?

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