Explaining EDI: 800 Transaction Codes

Most common 800 transaction codes:

810 Invoice

• This transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
  • Benefit: Speeds up payment and eliminates steps.

850 Purchase Order

• The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services.  This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
  • Benefit: Faster fulfillment due to the elimination of vendor data entry time.

855 Purchase Order Acknowledgment

• The transaction set can be used to provide for customary and established business and industry practice relative to a seller’s acknowledgment of a buyer’s purchase order.  This transaction set can also be used as notification of a vendor-generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
  • Outbound Benefit: The customer is more likely to buy knowing they will receive the correct quantity on time.
  • Inbound Benefit: Knowing promptly about short/late shipments allows time to demand better performance or find another vendor.

856 Advance Shipment Notice (ASN)

• The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment.  The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set.  The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
  • Outbound Benefit: It confirms receipt of merchandise and authorizes payment, alerts the customer’s shipping dock of incoming shipment, and eliminates manual data entry.
  • Inbound Benefit: Alerts the receiving dock that goods are coming, confirms that the promise made in the PO acknowledgment (855) is kept.

812 Credit/Debit Adjustment

• The transaction set can be used to display a deduction, chargeback, or credit to a payment remittance (EDI 820) made by a retailer, wholesaler, or distributor. These transactions will contain information about the purchase order, the item(s) affected, and the amount of the adjustment, with a reason code for the credit or debit.
  • Benefits: Replaces a paper memo requiring manual adjustments to payment.

894 Delivery/Return Base Record

• The transaction set can be used to enable a Direct Store Delivery (DSD) vendor to communicate the details of a DSD delivery and is to be used during the check-in procedure.

Related Reading: EDI 900 Transaction Codes

Supply Chain 800 Transaction Codes

Code	Name
EDI 816	Organizational Relationships
EDI 818	Commission Sales Report
EDI 830	Planning Schedule w/ Release Capability
EDI 832	Price/Sales Catalog
EDI 840	Request for Quotation
EDI 841	Specifications/Technical Information
EDI 842	Non-Conformance Report
EDI 843	Response to Request for Quotation
EDI 845	Price Authorization Acknowledgment/Status
EDI 846	Inventory Inquiry/Advice
EDI 847	Material Claim
EDI 848	Material Safety Data Sheet
EDI 851	Asset Schedule
EDI 852	Product Activity Data
EDI 853	Routing and Carrier Instruction
EDI 856	Advance Ship Notice/Manifest
EDI 857	Shipment and Billing Notice
EDI 860	Purchase Order Change Request – Buyer Initiated
EDI 861	Receiving Advice/Acceptance Certificate
EDI 862	Shipping Schedule
EDI 863	Report of Test Results
EDI 864	Text Message
EDI 865	Purchase Order Change Acknowledgment/Request – Seller Initiated
EDI 866	Production Sequence
EDI 867	Product Transfer and Resale Report
EDI 869	Order Status Inquiry
EDI 870	Order Status Report
EDI 873	Commodity Movement Services
EDI 874	Commodity Movement Services Response
EDI 875	Grocery Products Purchase Order
EDI 876	Grocery Products Purchase Order Change
EDI 877	Manufacturer Coupon Family Code Structure
EDI 878	Product Authorization/De-authorization
EDI 879	Price Information
EDI 881	Manufacturer Coupon Redemption Detail
EDI 882	Direct Store Delivery Summary Information
EDI 883	Market Development Fund Allocation

Market Development Fund Allocation

Related Reading: 200 Transaction Codes

Accounting 800 Transaction Codes

EDI 810

Invoice

EDI 812

Credit/Debit Memo

EDI 820

Payment Order/Order Remittance Advice

EDI 824

Application Advice

EDI 850

Purchase Order

EDI 855

Purchase Order Acknowledgment

EDI 875

Grocery Purchase Order

EDI 880

Grocery Products Invoice

Transportation 800 Transaction Codes

EDI 854

Shipment Delivery Discrepancy Info

EDI 858

Shipment Information

EDI 859

Freight Invoice

New to EDI? Check out What is EDI (Electronic Data Interchange)?