The Most Common 800 Transaction Codes:
EDI 810: Invoice
This transaction document is used for billing goods and services provided. The data in these documents varies widely depending on the goods/services being purchased. In the context of retail supply chains, however, they always include:
Invoice number
Date of the invoice
Services/items rendered
Date that the items shipped out on
Payment terms More often than not, in the retail industry, the sender is the supplier, and the receiver is the retailer. The retailer is the one being invoiced by the supplier for the cost of goods.
EDI 850: Purchase Order
This transaction document contains all of the materials requested by the buyer (in this context, usually the merchant at the retailer). Purchase Orders (POs) contain important details within merely the items requested, namely:
The item description
UPC item or case code
Unit prices
Payment terms
Discounts
Requested delivery dates
All of these are important pieces of information to keep on hand for records. This transaction set is not the same as an edit or change to a purchase order nor the acknowledgment of receipt of a purchase order (see EDI 855).
EDI 855: Purchase Order Acknowledgment
This transaction document communicates the seller’s acknowledgment of a buyer’s purchase order. In the case of vendor-generated orders, this document can also be used as a notification of an order creation.
Outbound Benefit: The customer is more likely to buy knowing they will receive the correct quantity on time.
Inbound Benefit: Knowing promptly about short/late shipments allows time to demand better performance or find another vendor.
EDI 856: Advance Shipment Notice (ASN)/Manifest
This transaction document is one of the more commonly used transactions in the retail industry, and it is therefore at the heart of compliance policies and protocols (see EDI 856: Ship Notice/ Manifest–Explaining EDI or “ASN Not Downloaded” Defect for more context). These are essential to successfully communicating the contents of a shipment to a buyer.
They often include:
Carrier information
Description of products and their respective quantities
Tracking numbers
Purchase order numbers
Barcodes for each container/carton
EDI 812: Credit/Debit Adjustment
This transaction document can be used to display a deduction, chargeback, or credit to a payment remittance (EDI 820) made by a retailer, wholesaler, or distributor. These transactions will contain information about the:
Purchase order
The item(s) affected
The amount of the adjustment, with a reason code for the credit or debit
EDI 894: Delivery/Return Base Record
This transaction document can be used to enable a Direct Store Delivery (DSD) vendor to communicate the details of a DSD delivery. It is to be used during the check-in procedure.
Relevant Reading: EDI 900 Transaction Codes
Relevant 800 Transaction Codes for Supply Chain
- EDI 816: Organizational Relationships
- EDI 818: Commission Sales Report
- EDI 830: Planning Schedule w/ Release Capability
- EDI 832: Price/Sales Catalog
- EDI 840: Request for Quotation
- EDI 841: Specifications/Technical Information
- EDI 842: Non-Conformance Report
- EDI 843: Response to Request for Quotation
- EDI 845: Price Authorization Acknowledgment/Status
- EDI 846: Inventory Inquiry/Advice
- EDI 847: Material Claim
- EDI 848: Material Safety Data Sheet
- EDI 851: Asset Schedule
- EDI 852: Product Activity Data
- EDI 853: Routing and Carrier Instruction
- EDI 856: Advance Ship Notice/Manifest
- EDI 857: Shipment and Billing Notice
- EDI 860: Purchase Order Change Request – Buyer Initiated
- EDI 861: Receiving Advice/Acceptance Certificate
- EDI 862: Shipping Schedule
- EDI 863: Report of Test Results
- EDI 864: Text Message
- EDI 865: Purchase Order Change Acknowledgment/Request – Seller Initiated
- EDI 866: Production Sequence
- EDI 867: Product Transfer and Resale Report
- EDI 869: Order Status Inquiry
- EDI 870: Order Status Report
- EDI 873: Commodity Movement Services
- EDI 874: Commodity Movement Services Response
- EDI 875: Grocery Products Purchase Order
- EDI 876: Grocery Products Purchase Order Change
- EDI 877: Manufacturer Coupon Family Code Structure
- EDI 878: Product Authorization/De-authorization
- EDI 879: Price Information
- EDI 881: Manufacturer Coupon Redemption Detail
- EDI 882: Direct Store Delivery Summary Information
- EDI 883: Market Development Fund Allocation
Related Reading: 200 Transaction Codes
Relevant 800 Transaction Codes for Accounting
- EDI 810: Invoice
- EDI 812: Credit/Debit Memo
- EDI 820: Payment Order/Order Remittance Advice
- EDI 824: Application Advice
- EDI 850: Purchase Order
- EDI 855: Purchase Order Acknowledgment
- EDI 875: Grocery Purchase Order
- EDI 880: Grocery Products Invoice
Relevant 800 Transaction Codes for Transportation
- EDI 854: Shipment Delivery Discrepancy Info
- EDI 858: Shipment Information
- EDI 859: Freight Invoice
For a deeper dive into EDI for the supply chain industry, check out our EDI for Retail Supply Chains Cheat Sheet!
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