Macy’s and Bloomingdale’s New Vendor Checklist

By Eden Shulman, Content Writer

Last Updated May 13, 2025

5 min read

In this article, learn about:

The initial steps to validating your relationship with Macy’s
When you should confirm your account number and register for MacysNet
How to send test purchase orders and labels to Macy’s

____________________________________________________________________________________

Becoming a new vendor for Macy’s and/or Bloomingdale’s can be an enormous boon for your bottom line. While this partnership offers tremendous potential, navigating the onboarding process requires careful attention to specific requirements and timelines, and failing to follow these steps may result in costly deductions.

This guide provides a week-by-week roadmap of essential actions you need to take following your vendor agreement with Macy’s.

Week 1

Confirm your account number, which was sent to your Accounts Receivable/Credit Department upon account setup. Account numbers are only given to individuals with company-specific email domains; account numbers will not be released to individuals with generic email addresses, such as @gmail.com or @aol.com.
- If you cannot find your account number, contact:
  - vendorstandards@macys.com
  - Ask an Analyst, available Monday through Friday from 1 to 4 P.M. EST at 513-782-1401.
Make sure to register with MacysNet. All employees involved with shipping and accounting should sign up, with all addresses submitted at least 30 days prior to the first shipment.
Read the following documents, which provide details on the requirements for doing business with Macy’s and Bloomingdale’s:
- Vendor Standards
- Macy’s Backstage Vendor Standards (requires a password provided by Macy’s backstage buyer)
- Master Purchasing Agreement
- VDF Supplemental Standards (for all direct fulfillment/dropship vendors)
Complete the EDI Start Up form.
- For questions, contact the Macy’s EDI Department at 513-782-1222.
- This form requires Trading Partner IDs (TPIDs), which are set up for each Macy’s retail entity. To find an appropriate TPID, consult Macy’s mapping guides.
Read the Routing Guide, as well as InDC Best Practices, both of which require a MacysNet login to access. These documents specify the requirements for product transportation to Macy’s distribution centers.
- If these standards aren’t met, Macy’s may issue deductions for associated transportation expenses.
  - For questions, contact the Macy’s Transportation Office at 678-406-7200 before shipping any items.
Read the EPC-Enabled RFID Technical Specifications document, which requires a MacysNet login.
- For technical questions on RFID at Macy’s, call 513-782-1222.
- For general questions, call 513-579-7104.

Week 2

Set up the UPCs. As explained in the Vendor Standards, Macy’s preferred EDI network is provided by OpenText.
- If you are not an OpenText customer or if your UPC information is not available in the OpenText catalogue, contact OpenText at this link or call them at 301-340-4810.
- Macy’s allows its vendors to use value-added networks (VANs) that can interconnect with OpenText. This list includes software by SPS Commerce, the parent company of SupplierWiki. For more information on SPS Commerce’s EDI solutions, be sure to contact their supply chain specialists.
Order RFID tickets directly from the ticket provider. Macy’s does not endorse any third-party UPC ticket sellers.
If selling apparel, order hangers compliant with the guidelines in Macy’s Vendor Standards document.
Enter the Store to DC Listing for Small Ticket Merchandise, the Store to DC Listing for Big Ticket Merchandise, and/or the Store to DC Listing for Jewelry and Fashion Accessories into your warehouse management system.
- A single purchase order can contain multiple stores shipping to multiple distribution centers. As distribution center locations are not included in the purchase order data, these documents specify which store location should ship to which distribution center.
Enter your product preparation standards into the warehouse management system.
- Preparation standards may be different for products intended for stores versus products intended for online sales. To determine which pipeline a product is intended for, check the location numbers in the SDQ segments of the purchase order.

Week 3

Once the EDI setup is complete for Macy’s, contact the buyer and request them to send a test purchase order. For Bloomingdale’s, send your test purchase order request to mio.requests@bloomingdales.com.
- As this request is exclusively for testing, make sure that you do not ship the merchandise on this purchase order.
Contact mio.requests@bloomingdales.com to submit a test Advanced Ship Notice, including the Test Audit Request Form.
- As with the test purchase order, do not ship this merchandise.
Submit a test invoice. As with the previous tests, this invoice should not be considered an open receivable.
Email a sample GS1 128 label (which Macy’s requires to be affixed to all cartons shipped to their distribution centers or stores) to the Macy’s EDI analyst.
- To find the email address for the EDI analyst, check your EDI setup confirmation email.

Mail a sample RFID ticket to:

145 Progress Place
Springdale, OH 45246.
- For feedback, be sure to include contact information along with the ticket.
- As ticket approval cannot be conducted using a scanned image, tickets must be physically mailed to Macy’s.

Week 4

Once the Macy’s EDI analyst has approved the GS1 128 label, mail a label from each printer that will be used in the future to the EDI analyst at:

145 Progress Place
Springdale, OH 45246
- If you want feedback, include your contact information along with the labels.
- As with the sample RFID ticket, Macy’s doesn’t approve labels that are scanned electronically. All labels must be mailed physically to the above address.

Stay Informed with SupplierWiki