KeHE Deductions and Invoice Prefixes

Learn about:

• KeHE deductions at a high level

• Invoice prefixes and their meaning

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KeHE's Distributors Vendor Policies and Procedures makes clear the possibility of deductions on vendor invoices: "All amounts due to Vendor are subject to set off and deduction of amounts due to KeHE by Vendor." In other words, there are no limits to the amount that can be deducted from a given invoice for deductions.

These deductions can be disputed via email at vendorperformance@KeHE.com up to 180 days after the deduction was taken. The email must contain all of the appropriate proof documentation, including relevant bits of communication with KeHE.

At KeHE, and across the industry, invoices are defined and delimited by alpha-numeric codes. Below is a broad list of code prefixes followed by their meaning/definition. These codes are essential for accounting purposes and basic supply chain management at any of KeHE's partners. 

Invoice Prefixes and Definitions

IA: INVOICE ADJUSTMENTS

A: AD

AA: ALBERTSONS AD

AG: GLADSON IMAGING

ALB: ALBERTSONS (COULD BE BROAD PER A LETTER TO ALBERTSON'S ON A CUSTOMER AUDIT)

AM: ALBERTSONS PROMOTION

AMP: ALBERTSONS PROMOTION

AQ: AOM GUARANTEE

AS: ALBERTSONS/SAFEWAY

AT: AOM GUARANTEE-SALV2

BB: BROOKSHIRE BROS

BD: BOTTLE DEPOSIT

BF: BROKER FEE

BL: BILO SCANS

C: CASE CUTS

CA: ADVERTISING DISCOUNT PACKAGE QUARTERLY BILLING

CR: REASORS

CS: CUSTOMER SPOILAGE ALLOWANCE

D: DEMO

E: FINE

F: FOOD SHOW

FA: SHAW'S PLACEMENT

FF: FREIGHT

FSS: FREIGHT SERVICES PROGRAM

G: DAMAGES OR SPOILS

GP: RETAILER RECLAMATION-PUBLIX

H: PROMOTION (BROAD TERM; HARDWARE - CUSTOM DISPLAY FOR THE VENDOR PRODUCT IS AN EXAMPLE)

HA: ALBERTSONS/SAFEWAY

HB: RETAILER RECLAMATION-HEB

HS: ALBERTSONS/SAFEWAY

I: NEW ITEM SET UP

IP: PLACEMENT-INDEPENDENT STORE

IX: IX-ONE IMAGING

J: WAREHOUSE BILLBACK

JW: RETAILER RECLAMATION-JEWEL

K: SPIFF

KA: ADVERTISING

KC: KEHE AUDIT- PROD SHORT/PRICE CHANGE

KN: KINGS SCAN

KP: KEHE AUDIT- PROD SHORT/PROMO

KS: KINGS

L: RECALL

M: SAMPLES

MA: MARKETING ALLOWANCE

MD: MFG DISCONTINUED

ME: MEIJERS EDLP

MGP: OI AUDIT/MOVEMENT GREATER THAN PURCHASE

MK: MARKDOWN CREDITS

ML: MEIJERS DISPLAY ALLOWANCE

MM: MEIJERS DEMO

MN: MEIJERS SCAN

MP: MEIJERS PERKS

MS: MEIJERS SLOTTING

MX: MEIJERS AUDIT

MY: NATURAL SOLUTIONS

N: SCANS

NB: BUY FOR LESS

NF: SPARTAN NASH

NP: PLACEMENT-NATURAL STORE

NS: NATURAL SOLUTIONS

P: PLACEMENT

PF: PUBLICATION LISTING FEE

PG: PROMO OVERFLOW

PL: PLACEMENT-RETAILER REQUIRED

POO: PRODUCT OVERAGE FEE

Q: OUT OF DATE CREDITS

QM: WAREHOUSE CREDITS - SALV1

QT: WAREHOUSE CREDITS - SALV2

R: RESETS

RD: RETAIL DISC

RDF: FOB READY DATE FEE

RF: ROUNDYS FAIR SHARE

RM: VENDOR RETURN

RP: REPAYMENT

RR: RETAILER AUDITS

S: SLOTTING

SA: SPROUTS ADS

SC: SPROUTS COUPONS

SF: SPROUTS FREE FILLS

SGN: SKOGENS

SH: SHOW PROMOTIONS

SN: SPROUTS SCANS & REBATE

SP: SPROUTS PROMOTION & DONATION BILLING & NL EDUCATION EVENT

SS: SHAW'S SLOTTING

SV: RETAILER RECLAMATION-SUPERVALU

SW: RETAILER RECLAMATION-SHAWS

SWN: SAFEWAY SCAN

TN: TARGET SCANS

TG: SPECIAL DEAL PROMOTION

U: COUPON

UH: HEB COUPON

V: VENDOR RETURN

VR: VENDOR RETURN

W: DIRECT SHIP

WG: WALMART SPOILS

WP: WALMART PROMOS

X: PRICE PROTECTION

Y: DISPLAY

Z: SALES MEETING

Get Insight with SupplyPike's Software 

Maintaining a healthy supply chain from start to finish is difficult in the retail world. SupplyPike's software helps retail suppliers in Walmart, Amazon, Target, CVS, Kroger, and Home Depot get paid and get better. SupplyPike tests the validity of deductions, collects your proof documentation, and takes disputing a claim down to a few (or zero) clicks automatically.

Our software also helps suppliers avoid these fines entirely by digging into root cause analysis and giving executive-level oversight into the supply chain.

Schedule a meeting with a team member to find out if SupplyPike is right for your retail business.

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