KeHE Deductions and Invoice Prefixes

Peter Spaulding

By Peter Spaulding, Sr. Content Writer

Last Updated August 8, 2025

4 min read

In this article, learn about: 

  • What invoices prefixes mean 

  • What the common invoice prefixes are 

  • What DPI invoice prefixes are 

  • How invoices prefixes appear in a KeHE invoice 

KeHE's Distributors Vendor Policies and Procedures makes clear the possibility of deductions on vendor invoices: "All amounts due to Vendor are subject to set off and deduction of amounts due to KeHE by Vendor." In other words, there are no limits to the amount that can be deducted from a given invoice for deductions. 

These deductions can be disputed via email at vendorperformance@KeHE.com and in the K-Solve app, in KeHE Connect, up to 180 days after the deduction was taken. The email must contain all of the appropriate proof documentation, including relevant communication with KeHE. 

At KeHE, and across the industry, invoices are defined, delimited, and sub-divided into alpha-numeric codes. Below is a broad list of code prefixes followed by their meaning/definition. These codes are essential for accounting purposes and basic supply chain management at any of KeHE's partners.  

Invoice Prefixes (Deduction Codes)  

  • IA: KEHE INVOICE ADJUSTMENTS  

  • IAA: INTRO ALLOWANCE  

  • A: AD  

  • AA: ALBERTSONS AD  

  • AG: GLADSON IMAGING  

  • ALB: ALBERTSONS AUDIT  

  • AM: ALBERTSON PROMOTION  

  • AMP: ALBERTSON PROMOTION  

  • AN: NEW SEASONS AD  

  • ANS: AOM GUARANTEE  

  • AQ: ALBERTSONS/SAFEWAY  

  • AS: AOM GUARANTEE  

  • AT: ALBERTSONS/SAFEWAY  

  • BB: BROOKSHIRE BROS  

  • BD: BOTTLE DEPOSIT  

  • BF: BROKER FEE  

  • BL: BILO SCANS  

  • C: CASE CUTS  

  • CA: ADVERTISING PACKAGE  

  • CR: REASORS  

  • CS: CUSTOMER SPOILAGE ALLOWANCE  

  • CSA: CUSTOMER SPOILS ALLOWANCE AUDIT  

  • D: DEMO  

  • DB: NEW SEASON DEMO  

  • E: FINE  

  • F: FOOD SHOW  

  • FA: SHAWS REPLACEMENT  

  • FF: FREIGHT  

  • FTN: FRESH THYME SCAN INVOICE  

  • G: DAMAGES OR SPOILS  

  • GP: RETAILER RECLAMATION-PUBLIX  

  • H: PROMOTION (BROAD)  

  • HA: ALBERTSON/SAFEWAY  

  • HB: RETAILER RECLAMATION-HEB  

  • HN: NEW SEASON PROMO/BILLBACK  

  • HS: ALBERTSON/SAFEWAY  

  • IP: PLACEMENT INDEPDENT STORE  

  • IX: IX-ONE IMAGING  

  • J: WAREHOUSE BILLBACK  

  • JW: RETAILER RECLAMATION-JEWEL  

  • K: SPIF  

  • KA: ADVERTISING PACKAGE  

  • KC: KEHE AUDIT-PRODUCT SHORT/PRICE CHANGE  

  • KN: KINGS SCAN  

  • KP: SHORT ON DEAL  

  • KS: KINGS  

  • L: RECALL  

  • M: SAMPLES  

  • MA: KEHE CONNECT BI ALLOWANCE  

  • MD: MFG DISCONTINUED  

  • ME: MEJIERS EDLP  

  • MGP: OI AUDIT MOVEMENT GREATER THAN PURCHASE  

  • MK: MARK DOWN CREDITS  

  • ML: MEIJERS DISPLAY ALLOWANCE  

  • MM: MEIJERS DEMO  

  • MN: MEIJERS SCAN  

  • MP: MEIJERS PERK  

  • MS: MEIJERS SLOTTING  

  • MX: MEIJERS AUDIT  

  • MY: NATURAL SOLUTIONS  

  • N: SCANS  

  • NB: BUY FOR LESS  

  • NF: SPARTAN NASH  

  • NN: NEW SEASON SCANS  

  • NP: PLACEMENT NATURAL STORE  

  • NS: NATURAL SOLUTIONS  

  • P: PLACEMENT  

  • PF: PUBLICATION LISTING FEE  

  • PG: PROMOTION OVERFOLOW  

  • PL: PLACEMENT RETAILER REQUIRED  

  • Q: OUT OF DATE CREDITS  

  • QM: WAREHOUSE CREDITS-SALV1  

  • QT: WAREHOUSE CREDITS-SALV2  

  • R: RESETS  

  • RDF: RESTAIL DISC  

  • RF: ROUNDYS FAISHARE  

  • RM: VENDOR RETURN  

  • RP: REPAYMENT  

  • RR: RETAILER AUDITS  

  • S: SLOTTING  

  • SA: SPROUTS ADS  

  • SC: SPROUTS COUPONS  

  • SF: SPROUTS REFILS  

  • SKN: SKOGENS  

  • SLF: SERVICE LEVEL FINE  

  • SH: SHOW PROMOTION  

  • SN: SPROUTS SCANS/REBATES  

  • Sp: SPROUTS PROMOTION/DONATION BILLI  

  • SS: SHAWS SLOTTING  

  • SV: RETAILER RECLAIMATION-SUPERVALU  

  • SW: RETAILER RECLAMATION-SHAWS  

  • SWN: SAFEWAY SCAN  

  • TG: SPECIAL DEAL PROMOTION  

  • U: COUPON  

  • UH: HEB COUPON  

  • V: VENDOR RETURN  

  • VR: VENDOR RETURN  

  • W: DIRECT SHIP  

  • WG: WALMART SPOILS  

  • WP: WALMART PROMOS  

  • XPP: PRICE PROTECTION  

DPI Invoice Prefixes (Deduction Codes)  

  • Y: DISPLAY  

  • Z: SALES MEETING  

  • CLANW: DPI NORTHWEST  

  • CLAWE: DPI WEST  

  • CLARM: DPI ROCKY MOUNTAIN  

  • DED: AEA PROGRAM, MARKETING SOLUTIONS PROGRAM, SPOILS ALLOWANCE, FREIGHT ALLOWANCE, OFF INVOICE ALLOWANCES 

How Invoices Prefixes Appear in K-Solve  

Suppliers can find the credit lines on their checks in the app K-Solve in KeHE Connect. For most suppliers, the KeHE Connect Dashboard has seven main tabs in its top nav: 

  • Home 

  • Show 

  • KeHE CONNECT BI 

  • Products 

  • Promotions 

  • Sales Orders 

  • My Company 

KeHE Connect Dashboard.png

The K-Solve app, which is used for understanding and disputing deductions, lives under the Sales Orders tab.  

KeHE Connect Sales Orders Credits K-Solve.png

In K-Solve, there is a dashboard of its own that organizes the credits and debits on individual checks as well as the checks from KeHE themselves. This dashboard is different from the rough equivalents in a regular retailer because these contain deductions from KeHE and the retailers that they service.  

There are a number of columns and filters that are used to narrow down the wide array of deductions and credits. The invoice prefixes listed above are included at the beginning of the invoice numbers in the first column. The other columns are:  

  • Date 

  • Remarks 

  • PO# 

  • Invoice Amt 

  • Status 

  • DC Name 

  • Check # 

  • Check Date 

  • Check Amt 

  • Special Payee 

  • ESN 

  • Vendor Name 

KeHE K-Solve Dashboard.png

Not every line item will have an invoice prefix, but all of the most important invoice deductions should have them. Questions should be passed on to vendorperformance@kehe.com. 

Stay Ahead of Deductions  

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